Umbrella Festival Key Dates
Registrations Open: Monday 18 March
Registrations Close: Wednesday 1 May
Festival Program Released (printed and online): Wednesday 29 May
What does it cost to include my event in the festival?
It costs just $25 per event registration to feature your event in both our online and our printed program. If you have a recurring event happening at the same venue (i.e. a hotel residency every Friday night) you will only need to register once. If you have several different events at several different locations during the festival, they will each incur a $25 registration fee. The registration fee can be paid online when registering your event.
Is Umbrella Festival exclusive to South Australian music only?
Absolutely not! Interstate and International artists are welcomed (and encouraged) to register their event with Umbrella, if they have an event in South Australia within the festival dates of 12th July to 28th July 2019.
Do I need to do my own marketing and promotion?
Yes, absolutely, additionally to your registration with Umbrella you should also be managing your own digital and print promotion of your event. Everyone who registers their event with Umbrella will receive an email with the festival logo and digital assets, which you are encouraged to use in your marketing. Music SA will run an overarching generic marketing campaign for the festival.
Can you sponsor my event?
Umbrella Festival is a festival presented by Music SA, a not for profit organisation, and unfortunately we are not able to offer monetary sponsorship to any open access live music events. As an open access festival, artists pay a fee to be registered in Umbrella and use their own funds to stage their productions and/or run their venues and receive their own ticketing income.
I’m looking for a venue for my event, what sort of things should I be considering?
Capacity – This is pretty essential, you don’t want to book a venue too big or too small. If you are realistically expecting 50 people at your event it’s not a good idea to book a venue with a 300 capacity. This works in reverse also, as a room that no one can move in is not ideal either.
Cost of Hire – Is it within your budget? What does the hire cost cover? Is it an upfront cost or a cut of the ticket sales? Do they have a PA equipment and a stage, a dressing room etc. On the other side of this, if the venue you want to perform at is one that regularly programmes live music, will they pay YOU a guarantee so that you can cover artist fees?
Location – Is there parking available? Is it wheelchair accessible? Is there public transport close by?
Is the venue suitable? – Does the venue provide staff? Is it licensed? Does the existing clientele suit your event? What genre of music does well at the venue?
For more information please read Music SA’s helpful Venue Factsheets by clicking here.
Search our venue directory here.
I missed the cut-off date to register my event for the printed program, can I still register my event to be featured in the online program?
Yes you can. Registrations for the online program will remain open until July 11. The $25 registration will still apply.
What is an Umbrella Curated Event?
The City of Adelaide will be funding a selection of curated Umbrella events in the CBD. The Umbrella Team seek local creatives and experienced event producers to take part in the curated program of Umbrella: Winter City Sounds. You will notice these events as the half-page features in the first 10 pages of the printed program.
How will ticketing work this year?
In 2019, you have the opportunity to ticket your event through the Umbrella ticketing platform via Red61 for the first time. It is not compulsory to do so, and we encourage you to speak to your venue first to ensure that selling your event through Umbrella is not in conflict with an existing ticketing agreement at the venue with another ticketing agency. You also have the option to sell across 2 systems if you wish; the Umbrella ticketing platform and an alternative ticketing agency.
What do customers pay?
All tickets sold through UmbrellaTIX are subject to a $3 customer booking fee (incl. GST), payable by the customer at the point of sale. This customer fee is included in the advertised price.
Web Transaction Fee
All online transactions will attract a $1.80 Web Transaction Fee (incl. GST). This fee is to cover website administration costs.
The $3 customer booking fee will be calculated and displayed in AVR to artists at the time of registration.
Please note that Umbrella Festival does not have a central box office, nor the ability to take ticket payments over the phone. All ticket sales for your events will be done strictly online either through UmbrellaTIX or a ticketing platform of your choice as mentioned above.
Where does Umbrella Winter City Sounds take place?
Umbrella takes place primarily in live music venues and other locations that have the ability to activated with live music events within the Adelaide CBD and surrounding suburbs. What kind of events will there be? Umbrella is a celebration of all forms of contemporary live music. Think orchestras, folk, hip hop, metal, pop, acoustic, children’s music, punk, electronic, world music and everything in between. Expect emerging and established artists, original music, tribute acts and more!
What does my registration get me?
Over 30 000 copies of the free printed program with your event listing will be distributed across South Australia and as an insert inside the NSW, QLD and WA Scenestr editions. Additionally, your event will be listed in the online program on our website, which will go live on May 29 2019. Umbrella Festival will be supported with a huge marketing campaign led by Music SA. On top of the printed guide, key marketing initiatives include a far-reaching general publicity campaign with digital promotion across various Social Media and other digital channels. General promotion of the festival will also occur through TV, Radio and Print Media. Expect also to see street and venue dressings. Venues will receive a marketing package.
I am an interstate/international artist who wants to come to South Australia to perform during Umbrella Festival – where do I start?
Please email firstname.lastname@example.org for guidance and assistance in getting your event registered with Umbrella.
Can I offer tickets to my show for Umbrella giveaways and competitions?
Yes! By doing this we can promote your event on Umbrella Festival social media platforms. Please liaise with our marketing manager at email@example.com
I’m looking for other artists to join my event/I’m looking for a venue for my event.
Music SA has both an artist directory and a venue directory available on their website for your perusal.
Music SA does not provide a venue/artist matching service. It is up to you to plan, register, promote and manage your own event. We are always happy to chat about ideas for your event and point you in the right direction. If you run a venue and want to be involved, click here to register on the Music SA Venue Directory.
Does Music SA run any Umbrella events?
Music SA runs the Opening Night street party, and this is an opportunity for you to be present and hand out promotional information about your event. Please get in touch with the Umbrella Coordinator about this. Music SA also runs Scouted which is a four venue showcase of 16 bands playing in front of local and national music industry VIP’s. It is open to the public. Musicians are able to submit an online Expression of Interest to play at Scouted here. (http://www.musicsa.com.au/expressions-of-interest-now-open-for-scouted-2019/)
How do I apply for an Umbrella Curated Event?
The Curated program is not open publicly to expressions of interest. It is an internal research process by the Umbrella team and programmer. You can reach out (firstname.lastname@example.org) if you are an experienced event producer with a unique idea for a curated event. Please feel free to get in touch. Since it’s inception, the Umbrella team has worked with a variety of different curators and provided professional development throughout the process. Not all applicants are successful but you can still register your event in the Open Access program – avr.umbrellaadelaide.com.au
My question is not answered here, how can I get in touch?
For general Umbrella Festival enquires please email email@example.com For marketing enquiries, please email firstname.lastname@example.org For those wishing to meet the Umbrella Festival team and get some face time with us prior to registering your event, you are welcome to attend a free information session on Tuesday 19 March 2019 or Wednesday 20 March 2019. For details about this session click here.
How do I register my Umbrella event?
Umbrella Festival has partnered with the Adelaide Fringe in 2019 to make registering your event easier than ever through our Artist and Venues registration system, AVR. Please note that the venue hosting your event must be registered first through AVR before you will be able to register your event. This is both simple and quick to do.
Find the registration page on our website under “Register Your Event” or go to avr.umbrellaadelaide.com.au Registrations will open on Monday March 18 and close on May 1 (for inclusion in the printed program). You will still be able to register you event up until July 11, and the $25 registration fee will still apply, however your event will only be featured on the online program. Both the printed program and the online program will go live on May 29. Any events registered at the time that the online program is live, will automatically be updated to be be included in the online program.